View job here

Reference number: SCIoI-161/21
(starting at the earliest possible / limited until July 31, 2022 / closing date for applications March 28, 2021)

100% working time - salary grade E7 TV-L Berliner Hochschulen

The Technische Universität Berlin invites applications for a position (parental leave replacement) as Administrative Assistant / Foreign Language Secretary for the Cluster of Excellence "Science of Intelligence". "Science of Intelligence" is an international, interdisciplinary research network funded within the Excellence Strategy.The Technische Universität Berlin invites applications for a position (parental leave replacement) as Administrative Assistant / Foreign Language Secretary for the Cluster of Excellence "Science of Intelligence". "Science of Intelligence" is an international, interdisciplinary research network funded within the Excellence Strategy.

Working field

We offer the opportunity to work in the team of the coordination office of the Cluster of Excellence "Science of Intelligence" with a diverse and varied range of tasks. As an administrative assistant you will be the first point of contact for our researchers as well as for our cooperation partners.

  • independent, creative and versatile collaboration in the team of the administrative office
  • organization and execution of administrative and secretarial tasks
  • handling electronic and written correspondence (in German and English)
  • scheduling, preparation, implementation and follow-up of meetings and meetings in presence and virtual form
  • tendering and procurement of equipment, materials and devices
  • handling of personnel matters
  • organization of business trips and their accounting
  • assumption of tasks in financial administration
  • support of guests and doctoral students
  • supporting the team members of the office in their tasks

The applicant will work for the Cluster of Excellence and support the administrative and scientific management in their activities.

Requirements

We expect strong interest in joining the team of the Cluster of Excellence coordination office. Expected are

  • successfully completed professional training as an administrative assistant or office management assistant or equivalent skills and experiences or adequate professional training,
  • proven very good knowledge of German and English, both written and spoken,
  • experience in secretarial work, basic knowledge of administrative matters and project management,
    • experience with the university administrative structure desirable,
  • structured way of working, analytical approach,
  • proficiency in office applications (Word, Excel, PowerPoint),
  • experience with electronic communication (email, online communication (Zoom, WebEx and Skype),
  • flexibility, commitment, ability to work independently and prudently and to work in a team, ability to work under pressure in stressful situations, friendly open-minded attitude, willingness to continue education, consulting skills and good communication skills.

Knowledge of SAP is an advantage.

In order to maintain equal opportunities between women and men, applications from women with the relevant qualifications are expressly welcome.

Severely disabled persons will be given preferential consideration in case of equal suitability. The TU Berlin values the diversity of its members and pursues the goals of equal opportunity.

Technische Universität Berlin - Der Präsident - , Exzellenzcluster Science of Intelligence, Sekr. SCIoI, Marchstr. 23, 10587 Berlin

The vacancy is also available on the internet at http://www.personalabteilung.tu-berlin.de/menue/jobs/